How to use the Mantic Companion Tournament App

How to run a Tournament and List Events

Organised Play is a huge part of the Miniature Wargaming hobby. Be it competetive, Tournament style events or more casual or themed gatherings - getting multiple players at the same place and time and rolling dice builds the community and relationships. This document details how to use our tools to make organising your own Tournament or Event as easy as possible for you and the attendees.

Overview and Concepts

Orgnised Play and the Event Calendar are comprised of two entities:

• Calendar Events - a listing that appears on the Event Calendar that contains basic information around an Event, such as the location, name, cost etc.
• Tournaments - an entity for the creation, management and running of a Tournament.

To add and run a Tournament on the Mantic Companion App, you must:

1. Optionally add a Calendar Event to the Event Calendar.
2. Add your Tournament in the Organised Play section.
3. Recieve / add attendees to the Tournament.
4. Setup the Tournament.
5. Set Match Ups and Attendance.
6. Run the Tournament.
7. Optionally submit scores back to the linked Event & Global Rankings.

1. Optionally Adding an Event to the Mantic Companion App Calendar

Events and Tournaments are kept separate in the Mantic Companion App. This is to allow:

• Tournament to be run without being advertised in the Mantic Companion App Calendar.
• Events to be added without having an ascociated Tournament (I.e. Battle Days, Casual Gatherings, Hobby Workshops etc).
• Scores to be archived to the Ranking system even if a Tournament is removed.

To add an Event to the Mantic Companion App Calendar, .

A Calendar Event can also can be created at the same time as creating a Tournament.

Note: You will not be able to submit scores into the Ranking system without linking a Tournament to an Event.

2. Adding a Tournament

Tournaments can be added by any user on the Organised Play tool. Simply:

1. Name the Tournament.
2. Set the Tournament Points Limit.
3. Set the amount of Rounds within the Tournament.
4. Set the date the Tournament will take place.
5. Set the List Submission deadline date.
6. Optionally link this Tournament to a Calendar Event you have created, or create a new Calendar Event now. This will allow you to submit the final scores to the Ranking System by pushing the results to the Event.

The "Create a New Tournament" form, also showing the creation of a Calendar Event at the same time.

3. Aquiring Attendees

After a tournament has been created, the easiest way for attendees to submit their list is by having a linked Calendar Event as above. With a linked Event, prospective players just need to navigate to that event in the Mantic Companion Calendar, then hit the blue "Submit List" button. This will take them to a screen where they can select an appropriate list from their stored lists not currently attached to a Tournament. 

The list submission link can also be distributed on other platforms by copying and pasting the link provided under the "Tournament" column, in the Organised Play section of the Tournament Companion.

• Lists can only be added if already valid.
• Lists can only be added if they match the Tournament Points Limit.
• Lists are "locked" when added, meaning they cannot be further modified by the attendee before the tournament date.
• Lists submitted through the Builder can be referred to at any time using links inside the Tournament Companion.

Removing a Force Lists list attendee from a tournament releases that list back to the user - it doesn't delete the list from the Force Lists tool.

The List Submission page, allowing attendees to choose the list to submit to the Tournament

Externals

Players who wish to attend the Tournament but cannot use the Mantic Companion App can be added as an "External". To do this:

1. Click the "Externals" button for the Tournament in the "My Tournaments" section of the Organised Play tool.
2. Fill in the player's name.
3. Add a Link to the list they've submitted (or leave blank if not recieved yet).
4. Select the Main Faction that player is using, or leave as "Undecided" - you can select this during the Attendance Step when running the Tournament.

4. Setting up the Tournament

Once your Tournament has been created, you'll be able to launch the Tournament Setup tool. On this page you can:

• Define your scoring system - For some games there are presets for the most common scoring systems.
• Define the Sorting Decider order for placing attendees after each round.
• Define the round scenarios and any objective / tokens that are used in that round.
• Define the Additional Awards and Soft Scores for that Tournament.
  • Awards can only be applied to a single player. This might be something like Best Painted or Most Sporting, and optionally can add additional Tournament Points.
  • Soft Scores can be applied to any player, and optionally can add additional Tournament Points.
• Define any Teams taking part in the Tournament.
• Confirm the exact Tournament Details.

For more information on the individual sections, click the  button next to each section title.

These settings are saved, and so can be set at any point before the Tournament begins. Once the tournament begins, YOU CANNOT MODIFY THE SCORING OR ROUNDS SETUP. SOFT SCORES CAN BE MODIFIED DURING THE TOURNAMENT.

A note about Soft Scores: When using Soft Scores, the final results will be split into 2 tables. The first table shows standings INCLUDING Soft Scores, the second table is WIHTOUT Soft Scores. When submitting scores to the Ranking System, Soft Score results will be ignored. 

The Tournament Setup screen, guiding you through to being able to launch Match Ups and Attendance

5. Match Ups and Attendance

Ahead of the Tournament, after all lists are submitted, the Match Ups and Attendance screen is used to setup and display the Round 1 Match Ups. You can only progress to this screen if you have valid attendees registered to this Tournament. Once you progress to this screen, players using the Tournament Companion on the day will be told the Attendance is now called and will be directed to see the TO. 

Follow the steps as labelled on the action buttons:

1. Assign Tables
   1. First mark any Grudges (requested Round 1 Match Ups) and select any Teams that players need to be attached to. (Team selection can also be changed once the Tournament is running).
   2. Then click the "Assign Tables" button. This will ensure that Grudges are on the same Table, Team members are not playing one another, and the rest of the Tables are randomised.
   3. You can then Swap players as needed using the Swap Players tool, or by dragging and dropping players to the required Table.
2. Save Match Ups - Important: These tables and Match Ups are not saved until you press the "Save Match Ups button"!
3. Show Tables - Once the Match Ups have been set and saved, you can publish the Round 1 Match Ups by clicking the "Show Tables" button. This will push these Match Ups to both the Live View and also to any player using their Tournament Companion tool. If you need to, you can hide these Table assignments to re-show again at a later point.
4. Mark Attendance and Start the Tournament
   1. On the day of the Tournament, mark the attendance of everyone that has actually arrived to the Tournament. This final roster becomes the actual attendees inside the Tournament once it's running.
   2. As soon as you're ready and all players that have attended are marked as doing so, click the "Start Tournament" button to launch into Round 1 - Pre-Round.
      • Any stragglers due to none-attendance will be paired up against other stragglers or the Spare player if needed.
   3. If a mistake is made and someone wasn't marked as attended but did in fact arrive but the tournament is started:
      1. Do not start Round 1.
      2. Click "Back to Attendance"
      3. Click "Return to Setup"
      4. Have them either Re-submit their list.
      5. Progress through to Match Ups and Attendance, mark them as having arrived. (The previous attendance will still be marked).
      6. Save the Match Ups and Attendance
      7. Start the Tournament again.

5. Running Rounds

Rounds are split into two phases: Pre-Round and Mid Round.

Pre Round

The Pre-Round phase allows you to finalise and set any Table changes, or disable / enable any attendee. When you first enter a Rounds' Pre-Round phase (either by starting the Tournament or Closing a previous Round), players will not yet be shown their Table Number. To start the Round:

• Disable or Enable any attendees if required. Note - do this BEFORE setting the final Tables for this round.
• From Round 2 onwards, you have the choice to try and automatically resolve any attendees that have been matched against an attendee they have already played in this Tournament. Depending on the size of Tournament and the amount of rounds, this is not always possible.
• Randomise Tables - useful for ensuring the top players don't always play on Tables 1+.
• Show Tables - once you're happy with the Table assignment, click this button to send these Table Numbers to the attendees and the Live View.
  • Externals will still need directing, or can use the Live View link to see what table they should go to.
• Click the "Start Round" button. 
  • Up until you click the "Start Round" button, you can edit the Tables Assignment, and Disable/Enable players. Once the Round starts, you cannot do this without Resetting the Round.

Mid Round

In the Mid Round phase, players are playing out their games, then submitting scores to the TO either via their Tournament Companion, or directly to the TO.

• When submitting via the Tournament Companion, players will enter scores for both themselves and their opponents. Whoever submits the scores first will have that information entered into the Tournament.
  • Player submited scores will appear automatically in the Round scores table - you as the TO do not need to enter these.
• For games where both attendees are "External" OR scores have been entered incorrectly by the attendee, you will need to enter/edit their scores manually. To do this:
  • Click the unlock button for the Table in question.
  • Add/Edit the scores in manually.
  • Confirm these entered scores by pressing the "Tick" button.

A useful tool is the ability to add adjustment TPS to any player in the current round. For example, if a score is found to be incorrect in Round 1, but you are currently in Round 2, use the current game's Adjustment TPs box to modify that players ongoing TPs.

Once all scores for a round have been submitted, a "Close Round" button will appear to progress the Tournament onto the next Round's Pre Round phase. Once a Round is closed, you can navigate back to that Round and export the results to a CSV file for safe keeping.

DANGER ZONE

• If you need to return to the previous Round, you can do this here if the current Round is in the Pre-Round phase.
  • Note: If the current Round is in the Pre-Round phase, you can always modify the previous Round's scores and Re-Close that round by navigating to that Round's tab.
• If for whatever reason you need to reset the round back to the Pre-Round phase, you can also do this here. DOING THIS WILL REMOVE ANY ENTERED SCORES FOR THIS ROUND!

6. Tournament Completion

After all rounds have been closed, you have a few more options before the Tournament is "Complete".

• Players are not shown final Results until you enable them. Before doing that:
  • Assign any Additional Awards you have set up. If there are TPs for that award, they'll be added to the final score for the Tournament Placings, but no the Ranked Placings.
  • If there were any mistakes in the final Round, you can still edit that Round and Re-Close it.
  • Once you're happy to push these results to the attendees and the Live View, click the "Show Results" button.
    • You can Hide these results if you need to, to show them again later.
• Push these results back to a Linked Calendar Event.
  • To add the results of this Tournament into the Global Rankings for each attendee (excluding externals), go to the "Ranked / Generalship Placings" Tab in the Results section, and click "Push Ranked Scores to Attached Event". 
    • If mistakes are spotted, this operation can be done multiple times.
    • Once lists are released, you can no longer push scores to any linked Event.
• Release Lists
  • Finally, once the Tournament is over, Results have been shown and (optionally) Ranked Scores are pushed to the linked Calendar Event, you can click the "Release Lists" button which will unlock all lists back to their respective players.